Transform Your Dental Practice with AI-Powered Intelligence
Automated scheduling optimization, insurance benefit tracking, and front office efficiency that integrates seamlessly with your existing workflow
Your Schedule Has Gaps. Your Patients Have Benefits. Your Staff is Overwhelmed.
Empty Chairs = Lost Revenue
  • Unfilled appointment slots
  • Last-minute cancellations
  • No system to quickly fill openings
$30K+ left on the table every month
Expiring Insurance Benefits
  • Patients don't know their coverage limits
  • Staff can't track benefits for 2,000+ patients
  • End-of-year rush is chaotic
$180K in benefits expire unused annually
Manual Front Office Chaos
  • Hours spent on appointment reminders
  • Endless phone tag for scheduling
  • Treatment follow-ups fall through cracks
Front desk drowning in repetitive tasks
One Platform. Three Breakthrough Capabilities. Measurable Results.
01
Intelligent Scheduling Engine
Automatically identifies revenue opportunities and fills your schedule
02
Insurance Intelligence System
Never let another dollar in benefits go unused
03
Front Office Automation Hub
Eliminate manual busywork and free your team for high-value tasks
Intelligent Scheduling Engine
Automatically identifies revenue opportunities and fills your schedule
Real-time gap analysis spots unfilled appointment slots across all providers. Smart patient matching ranks patients by unused insurance benefits with dollar amounts and expiration dates, overdue hygiene appointments, unscheduled treatment plans, and appointment duration match.
Instant staff alerts notify your team: "2PM slot available tomorrow - 8 patients with $5K+ benefits expiring this month." One-click outreach lets you contact suggested patients directly from the alert.
Predictive no-show detection proactively prepares for likely cancellations with backup patients ready.
The Result: Fill 90%+ of cancellations with high-value appointments
Insurance Intelligence System
Never let another dollar in benefits go unused
Automatic Benefit Tracking
Track every patient in your database with expiration alerts showing exact remaining coverage amounts
Optimal Treatment Timing
Schedule across benefit years to maximize coverage with automated eligibility verification
Family Coordination
Maximize household coverage usage with pre-authorization tracking and real-time coverage checks
The Result: Capture 95%+ of available insurance benefits before they expire
Front Office Automation Hub
Eliminate manual busywork and free your team for high-value tasks
  • Appointment reminders - Automated SMS, email, voice with smart timing
  • Recare and recall automation - Never lose track of 6-month cleanings
  • Treatment plan follow-ups - Automated sequences for unscheduled treatment
  • Online patient scheduling - Direct booking into real-time availability
  • Post-op check-ins - Automated care instructions and wellness checks
  • Payment reminders - Professional, gentle collection automation
  • Review requests - Timed perfectly after positive experiences
  • New patient intake - Digital forms completed before arrival
15-20
Staff Hours Saved
Per week on repetitive communication
60-70%
Call Reduction
Fewer incoming phone calls
The Result: Save 15-20 staff hours per week on repetitive communication
AI-Powered Clinical Documentation
Document While You Work - Hands-Free, Voice-First Charting
Voice-Activated Charting
Speak naturally during patient exams with real-time transcription
Automatic SOAP Notes
AI structures your conversation into complete documentation
Quick Review
Edit and approve in seconds with automatic CDT code suggestions
Treatment plan dictation, hands-free perio charting, and multi-provider recognition that learns different voices and documentation styles. Clinical intelligence identifies treatment opportunities and generates patient-friendly explanations.
The Result: Save 90+ minutes per provider daily on documentation
Real-Time Staff Command Center
Your Front Desk Gets Smarter Every Day
Smart Alerts That Drive Action
"4PM slot available tomorrow - 12 patients with benefits expiring this month ($18,400 total)"
Risk Prevention
"Mrs. Smith just confirmed - 78% no-show risk based on history - send extra reminder"
Opportunity Identification
"3 hygiene patients overdue + have insurance benefits available - suggested outreach"
Same-Day Optimization
"Dr. Johnson finished 25 min early - 2 same-day patients available nearby"
Automated workflow engine handles new patient intake, insurance verification, recall campaigns, treatment follow-ups, payment plans, and referral tracking. Performance analytics dashboard tracks schedule utilization, revenue per chair hour, conversion rates, and no-show patterns.
Complete Mobile Ecosystem
Everyone Gets Their Own App - Patients, Staff, and Doctors
Patient Mobile App
  • Self-service scheduling
  • Insurance benefit dashboard
  • Treatment plan access
  • Secure payment portal
  • Digital intake forms
  • Direct messaging
Reduces incoming calls by 60-70%
Front Office Staff App
  • Manage daily schedule
  • Receive scheduling alerts
  • Process check-ins
  • Access insurance info
  • Send communications
  • View revenue dashboard
Work from anywhere, stay in control
Doctor & Hygienist App
  • Voice-to-chart documentation
  • Access patient records
  • Review daily schedule
  • Approve treatment plans
  • View production metrics
  • Staff communication
Document faster, stay informed
All apps feature native iOS and Android applications with automatic sync to Dentrix Ascend, real-time updates across all devices, and secure encrypted communication that works online and offline.
Real-World Revenue Impact
End-of-Year Insurance Rush
December 15th. Merman identifies 247 patients with $184,000 in expiring benefits. Automated outreach and prioritized call lists result in 34 appointments filled in final 2 weeks.
Result: $52,000 captured that would have been lost
Daily Schedule Optimization
Wednesday morning. Dr. Smith has a 2-hour gap at 2PM. Alert fires at 9:15 AM with 4 patients ranked by revenue potential and availability. Front desk fills slot by 9:30 AM.
Result: $1,200 procedure vs. empty chair in 3 minutes
Hygiene Recall Automation
89 patients overdue for 6-month cleaning. AI sends personalized recall messages with online scheduling links. Tracks responses and sends gentle follow-ups.
Result: 62 hygiene appointments filled with zero staff time
Unscheduled Treatment Follow-Up
$47,000 in treatment plans sitting unscheduled for 30+ days. Automated 3-touch sequence with benefits information and educational content.
Result: $19,400 in revenue from automation
See Your Revenue Potential
Most practices generate $25K-75K in additional monthly revenue from filling schedule gaps, capturing expiring insurance benefits, and converting unscheduled treatment plans. Calculate your specific potential and schedule a demo to see Merman Dental in action.
Schedule a Demo